Gifts of Materials
The Music Library accepts gifts of items that will enrich and enhance the music collection. However, due to space constraints and processing costs, there is a need to be selective about what is accepted. Gifts are not “free” to the library in the sense that time and supplies are expended in cataloging, processing, and possibly binding them.
All donations will be reviewed by the Music Librarian for potential inclusion in the Music Library’s collection. All items will be checked to determine whether the titles are already in the Music Library’s collection or on order. In general, second copies will not be added, except as approved by the Music Librarian. Titles not in the Music Library’s collection will be reviewed and accepted or rejected based on the Music Library’s collection development policy.
Items that are not added to the collection may be included in fundraising endeavors to benefit the Music Library, such as a book sale.
Upon receipt of gifts, a “Gift Donation Receiving Report” is filled out by Music Library staff and copies are forwarded to the WIU University Libraries’ Acquisition Unit and the WIU Foundation Office. The donor will then receive an acknowledgment from the WIU Foundation Office listing the items received. If a tax receipt is requested, the donor is responsible for appraisal or valuation; the Library, as beneficiary of the donation, cannot legally provide an evaluation. Review the current WIU Libraries Policy on Gifts for details.
Inquiries about donating items to the Music Library should be directed to the Library Administration Office: Western Illinois University, 1 University Circle, Macomb, IL 61455. Phone: 309-298-2762 | Fax: 309-298-2791. Arrangements for receiving the donations will then be made.
